Documents you need to prepare for filing the annual return
1. Company information
When filing the annual return of your company, you need to check with our secretarial services team that the following information is up-to-date and that you must update it if it has changed or is incorrect:
- Company name and registration number (Registration Number)
- Company Type
- Registered address
- Information of all directors of the company
- Information of the Company’s officers (Officers of the Company)
- You will also need to confirm whether there are any changes to your company’s primary and secondary business activities. See the full list of Singapore Standard Industrial Classification (SSIC) codes on BizFile+.
Verify your company’s shares details, such as the number of shares held, issued share capital, and amount of paid up share capital.
3. Financial Statements
All companies registered in Singapore, except those exempted, are required to submit financial statements to ACRA. Some companies will file full financial statements in XBRL format (FULL XBRL), while others will file key financial data in XBRL format (FSH) and present and/or distribute a PDF copy of the full set of signed financial statements to members at the annual general meeting (AGM FS).
If you own a sole proprietorship, partnership, limited liability partnership or limited partnership, you are not required to file financial statements with ACRA.
4. Date of Annual General Meeting (if applicable)
Indicate the date of your company’s annual general meeting (AGM), if it was held. This is not applicable if your company is exempted from holding AGMs or have dispensed with AGMs under Section 175A of the Companies Act.
Content and signing of annual return documents
For our clients, the annual return documents generally include the following 3 categories.
1. Annual financial statements or XBRL formatted financial statements (if applicable): where the directors’ report and declaration documents require the directors’ signatures. If your company has only one director, only that director needs to sign. If the company has more than one director, then at least two directors need to sign.
2. Annual general meeting (AGM)submission: where the board resolutions need to be signed by the directors, and the general meeting documents need to be signed by the shareholders and directors participating in the meeting.
3. Other annual return related documents, which may include:
– Documents confirming that the company meets the definition of a small company
– Documents confirming the company’s dormant status
– Documents confirming that the company has relevant provisions such as keeping the company’s financial documents intact for at least five years in accordance with the Companies Act
– Other relevant documents of the applicable company
These documents only require the signature of a representative of one of the directors.
Of course, the details will depend on the company’s constitution, so you can contact our secretarial services team for an up-to-date list of documents or to make an inquiry.